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Travel And Expense Reporting View Reports

SGHE Banner Operational Data Store
Reporting View Target: AUTHORIZATION_ITEM

Description Contains estimated detail level information for the authorization expense item. What the expense description is, receipt date, the expense type, unit rate for distance calculations or per diem calculations, payment method, if the expense is reimbursable or not, the calculated amount for the expense, and if the expense will be paid for by personal credit card or institution card.
Key & Frequency One row per authorization per expense item.
Recommended Search Columns FISCAL_YEAR
FISCAL_PERIOD
EXPENSE_ITEM_KEY
AUTHORIZATION_KEY
EXPENSE_TYPE
PORTFOLIO_KEY
AUTHORIZATION, AUTHORIZATION_STATUS

Target Column Business Definition Database Data Type Source Name Source Column
ACTUAL_TAX_AMOUNT Summarized receipt tax portion of the entered receipt amount. NUMBER

FUNCTION

MEKFUNC.F_GET_TAX_AMOUNT(E.EXPENSE_ITEM_KEY,'A')

ADMINISTRATIVE_GROUP Administrative-oriented identifier for the record used to determine access authorization to this record. Institution defined. VARCHAR2(255)

NA

NA

ALTERNATE_PROVIDER_NAME Alternate name of a provider for an expense that is used instead of a predefined provider name. VARCHAR2(255)

FTPREXPS

ALT_PROVIDER_NAME

AUTHORIZATION System generated code identifying the authorization. The prefix is defined by the client for system ID TRAVAUTH in the table fobfseq. VARCHAR2(63)

FTRBAUTH

DOC_CODE

AUTHORIZATION_DESC Authorization request description. VARCHAR2(255)

FTRBAUTH

DESCRIPTION

AUTHORIZATION_KEY Unique internal identification number of the authorization record. NUMBER

FTPREXPS

FTRBAUTH_ID

AUTHORIZATION_STATUS Authorization request status. VARCHAR2(63)

FTRBAUTH

REQUEST_STATUS

AUTHORIZATION_STATUS_DESC Authorization request status description. VARCHAR2(255)

FUNCTION

SELECT SUBSTR(VALUE_DESCRIPTION,1,255) FROM MGT_VALIDATION WHERE TABLE_NAME = 'REQUEST_STATUS' AND VALUE = REIMBURSEMENT_STATUS

CALCULATED_AMOUNT Depending on the expense type format, could represent the base currency amount for the expense item represented by dividing the entered foreign amount by the conversion rate, rounded to 2 decimals. Could represent calculated per diem rate. Could represent number of units times the rate if using distance rate. NUMBER

FTPREXPS

CALCULATED_AMOUNT

CALCULATED_AMOUNT_NO_TAX Amount for the expense in base currency without taxes. NUMBER

FTPREXPS

CALCULATED_APPR_AMOUNT

CALCULATED_TAX_AMOUNT Summarized tax amount calculated in base currency. NUMBER

FUNCTION

MEKFUNC.F_GET_TAX_AMOUNT(E.EXPENSE_ITEM_KEY,'C')

COMMODITY User defined code associated with this commodity known in Banner Finance. This is associated with the expense group item and used to populate the commodity code on the generated invoice. VARCHAR2(63)

FTTVEXPG

COMMODITY_CODE

COMMODITY_DESC Commodity description. VARCHAR2(255)

FTVCOMM

FTVCOMM_DESC

CURRENCY Foreign currency code used for the entered amount. VARCHAR2(63)

FTTVCURR

CURRENCY_CODE

CURRENCY_DESC Currency code description or title. VARCHAR2(255)

GTVCURR

GTVCURR_TITLE

CURRENCY_KEY Unique internal identification number of the currency record. NUMBER

FTPREXPS

FTTVCURR_ID

CURRENCY_RATE Conversion rate on which to base the currency amount determined by the expense receipt date. NUMBER

FTPREXPS

CURRENCY_CONVERSION_RATE

ENTERED_AMOUNT Actual amount entered for the expense item, that can be entered in foreign currency. NUMBER

FTPREXPS

ACTUAL_AMOUNT

EXPECTED_EXPENSE_DATE Expected expense date of the expense item. DATE

FTPREXPS

EXPENSE_RECEIPT_DATE

EXPENSE_GROUP_ITEM Groups expense items into one encumbrance line item or one invoice line item. Enables the liquidation of an encumbrance (travel authorization) by an invoice (travel reimbursement) line item by line item. NUMBER

FTTVEXPG

EXPENSE_GROUP_ITEM

EXPENSE_GROUP_KEY Unique internal identification number of the expense group record. NUMBER

FTTVEXPT

FTTVEXPG_ID

EXPENSE_GROUP_NAME Unique internal identification number of the expense group record. Used to group expense types. VARCHAR2(255)

FTTVEXPG

NAME

EXPENSE_ITEM_KEY Unique internal identification number of the expense item record. NUMBER

FTPREXPS

ID

EXPENSE_LOCATION Location where the expense is incurred. VARCHAR2(63)

FTPREXPS

LOCATION

EXPENSE_TYPE Expense type unique code identification identifying the type of expense. VARCHAR2(63)

FTTVEXPT

EXPENSE_TYPE_CODE

EXPENSE_TYPE_DESC Expense type long description. VARCHAR2(255)

FTTVEXPT

DESCRIPTION

EXPENSE_TYPE_KEY Unique internal identification number of the expense type record. NUMBER

FTPREXPS

FTTVEXPT_ID

EXPENSE_TYPE_NAME Name assigned to the expense type. VARCHAR2(255)

FTTVEXPT

NAME

EXPENSE_TYPE_SHORT_DESC Expense type short description. VARCHAR2(255)

FTTVEXPT

SHORT_NAME

FISCAL_PERIOD Unique identifier for a period within a fiscal year. Generally a fiscal period would be a value between 00 and 14. VARCHAR2(63)

FUNCTION

SELECT SUBSTR(FISCAL_PERIOD,1,63) FROM MFT_FISCAL_PERIOD F WHERE CHART_OF_ACCOUNTS = F.CHART_OF_ACCOUNTS AND TRANSACTION_DATE BETWEEN F.PERIOD_START_DATE AND F.PERIOD_END_DATE

FISCAL_YEAR Unique identifier or code for the fiscal year. VARCHAR2(63)

FUNCTION

SELECT SUBSTR(FISCAL_YEAR,1,63) FROM MFT_FISCAL_PERIOD F WHERE CHART_OF_ACCOUNTS = F.CHART_OF_ACCOUNTS AND TRANSACTION_DATE BETWEEN F.PERIOD_START_DATE AND F.PERIOD_END_DATE

INSTITUTION_CREDIT_CARD_IND Determines if the payment method uses the institutions credit card. (Y)es, the payment method uses the institutions credit card. (N)o, the payment method does not use the institution's credit card. If (Y)es, then the expense is not reimbursable. VARCHAR2(1)

FTTVPAYM

INSTITUTION_CARD_IND

ITEM_ACTIVITY_DATE Date information for this record in the table was entered or last updated. DATE

FTPREXPS

ACTIVITY_DATE

ITEM_CREATE_DATE Date and time when the new expense detail record was created. DATE

FTPREXPS

CREATE_DATE

ITEM_CREATE_SOURCE Source system that created the data. VARCHAR2(63)

FTPREXPS

CREATE_SOURCE

ITEM_CREATE_USER Banner ID of the person who created this new record. VARCHAR2(63)

FTPREXPS

CREATE_USER

ITEM_DATA_ORIGIN Source system that created or updated the data. VARCHAR2(63)

FTPREXPS

DATA_ORIGIN

ITEM_DESC Expense item description. VARCHAR2(255)

FTPREXPS

DESCRIPTION

ITEM_USER_ID Unique identification code of the user who entered or last touched the transaction. VARCHAR2(63)

FTPREXPS

USER_ID

MULTI_SOURCE Institution value for the record when the optional multi-institution facility feature has been applied. VARCHAR2(63)

NA

NA

MULTI_SOURCE_DESC Institution description when the optional multi-institution facility feature has been applied. VARCHAR2(255)

NA

NA

PAYMENT_METHOD Payment method unique code identification. VARCHAR2(63)

FTTVPAYM

PAYMENT_METHOD_CODE

PAYMENT_METHOD_DESC Payment method long description. VARCHAR2(255)

FTTVPAYM

DESCRIPTION

PAYMENT_METHOD_KEY Unique internal identification number of the payment method record. NUMBER

FTPREXPS

FTTVPAYM_ID

PAYMENT_METHOD_NAME Name assigned to the payment method. As an example, Ghost Card, Personal Credit Card. VARCHAR2(255)

FTTVPAYM

NAME

PAY_CURRENCY_AMOUNT Amount to be paid to the traveler in pay currency. NUMBER

FTPREXPS

PAY_AMOUNT

PAY_CURRENCY_AMOUNT_NO_TAX Amount to be paid to the traveler in pay currency without taxes. NUMBER

FTPREXPS

PAY_APPR_AMOUNT

PAY_CURRENCY_IND Indicates whether the institution supports payment to be made in this currency. VARCHAR2(1)

FTTVCURR

PAY_CURRENCY_IND

PAY_CURRENCY_TAX_AMOUNT Summarized tax amount calculated in pay currency. NUMBER

FUNCTION

MEKFUNC.F_GET_TAX_AMOUNT(E.EXPENSE_ITEM_KEY,'P')

PAY_EXCHANGE_RATE Conversion rate used in converting receipt amount to pay amount. NUMBER

FTPREXPS

RECEIPT_TO_PAY_EXCHNG_RATE

PERSONAL_CREDIT_CARD_IND Determines if the payment method uses the expense owner's personal credit card. (Y)es, the payment method uses a personal credit card. (N)o, the payment method does not use a personal credit card. If (Y)es, then the expense is not reimbursable. VARCHAR2(1)

FTTVPAYM

INDIVIDUAL_CARD_IND

PORTFOLIO System generated code identifying the portfolio. The prefix is defined by the client for system ID TRAVPORT in the table fobfseq. VARCHAR2(63)

FTPBPORT

PORTFOLIO_NUMBER

PORTFOLIO_KEY Unique internal identification number of the portfolio record. NUMBER

FTRBAUTH

FTPBPORT_ID

PORTFOLIO_NAME Name assigned to the Portfolio. As an example, Office expenses for year 2008 or Recruiting Trip in Southern California. VARCHAR2(63)

FTPBPORT

NAME

PROCESS_GROUP Process-oriented identifier for the record used to determine access authorization to this record. Institution defined. VARCHAR2(255)

NA

NA

PURCHASE_CARD_ID Information only: the last four digits of the institution procurement card used in Banner Finance. The procurement card maintained by the institution and billed to the institution. May be used to assist in client developed reconciliation with Banner PCARD functionality. VARCHAR2(63)

FTTVPAYM

PCARD_ID

REIMBURSABLE_IND Determines if the payment method is expense reimbursable or not. (Y)es, payment method is reimbursable. (N)o, payment method is not reimbursable. VARCHAR2(1)

FTTVPAYM

REIMBURSE_IND

TAX_GROUP Tax group associated with the expense type and tax locale. VARCHAR2(63)

FTPREXPS

TGRP_CODE

TAX_GROUP_DESC Tax group associated with the tax locale. VARCHAR2(255)

FTVTGRP

FTVTGRP_TITLE

TAX_LOCALE Tax Locale unique name indentification. VARCHAR2(63)

FTTVTLOC

TAX_LOCALE

TAX_LOCALE_DESC Tax Locale description. VARCHAR2(255)

FTTVTLOC

DESCRIPTION

TAX_LOCALE_KEY Unique internal identification number of the Tax Locale record. NUMBER

FTPREXPS

FTTVTLOC_ID

TRANSACTION_DATE Date used to post the invoice into the ledgers for payment, determining the fiscal year and posting period. Represents the create date of the reimbursement. DATE

FTRBAUTH

TRANSACTION_DATE

UNITS Typically used as distance in the number of miles or kilometers, etc. driven from and to a location. May also be used for other types of units like per diem. NUMBER

FTPREXPS

DISTANCE

UNIT_RATE Rate to use multiplied by the distance units calculating a total amount for the expense item. Typically used to determine costs when using ones own vehicle. May be used for other types of expense like per diem rates. NUMBER

FTTVDRAT

RATE

UNIT_RATE_END_DATE End date that applies to the rate. DATE

FTTVDRAT

END_DATE

UNIT_RATE_KEY Unique internal identification number of the unit rate record. NUMBER

FTPREXPS

FTTVDRAT_ID

UNIT_RATE_LONG_DESC Unit rate long description. VARCHAR2(255)

FTTVDRAT

DESCRIPTION

UNIT_RATE_NAME Unit rate name. VARCHAR2(255)

FTTVDRAT

NAME

UNIT_RATE_START_DATE Effective date that applies to the rate. DATE

FTTVDRAT

START_DATE



Ver: 8.5